financialtreat – will explain What is a financial management system (FMS)? Which you will get in the following article. Let’s look at this article carefully!The earliest accounting records were found among the 7,000-year-old ruins Financial Management of ancient Mesopotamia. This predates the invention of the wheel by over 3,000 years and speaks to the historical and cultural importance of trade and commerce in the evolution of human society.
But it was not until the late 15th century that we saw the genesis of modern bookkeeping with the popularization of double-entry accounting by the Italian mathematician Luca Pacioli. With it, businesses could see both their present (debit) and future (credit) situation, and a rudimentary financial management system was born. Of course, modern financial management systems would be unrecognizable to signore Pacioli.
Financial management system definition
A financial management system is the software and processes used to manage income, expenses, and assets in an organization. In addition to supporting daily financial operations, the purpose of a financial management system is to maximize profits and ensure long-term enterprise sustainability. They help finance teams:
- Streamline invoicing and bill collection
- Optimize daily, monthly, and yearly cash flow
- Maintain audit trails and comply with accounting regulations
- Automate finance processes and reduce accounting errors
- Deliver better budgeting, forecasting, and planning
- Speed up financial close and reporting activities
- And much more
Financial management software can be part of a company’s enterprise resource planning (ERP) system, which consolidates financial and operational data and provides teams with a comprehensive view into the business. Standalone financial applications can also be combined to create an end-to-end financial management system.
Increasingly, CFOs are choosing cloud-based ERP and financial management software that can rapidly scale to handle growth and provide functionality for different geographies, languages, currencies, and regulations. Screenshot showing how financial management systems allow you to monitor and manage spend variance.
Essential components of a financial management system
An effective financial management system provides companies with a full suite of accounting software and a single source of truth. Within the system are many different tools, which can be grouped into the following four categories:
- General accounting and financial close: Tools for accounting and financial close support essential bookkeeping activities such as general ledger, accounts payable (AP), accounts receivable (AR), and payroll. They help teams generate reports, create financial statements for income, expenses, and balances – and close the books quickly and with less effort. Tax management features also help ensure tax accuracy and compliance.
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Financial management system showing accounts receivable status.
- Revenue, cash, and treasury management: With revenue accounting tools, finance teams can automate billing processes, view up-to-the-minute payments, and ensure compliance with statutory regulations for revenue recognition, such as IFRS 15. Cash and treasury management tools help teams predict cash flow, improve liquidity, and proactively mitigate risk. This software also integrates with banking systems, so users can get real-time visibility into bank balances and simplify reconciliation in accounts.
- Financial planning and analysis: This set of planning, forecasting, budgeting, and analytical tools help CFOs and their teams support the company’s overall financial health. FP&A software is critical for analyzing costs and profitability, improving performance, predicting and navigating future conditions, and providing fast and accurate decision support to the C-suite. It also supports multi-scenario planning and collaboration between finance and every other department.
- Governance, risk, and compliance: GRC tools help teams align organizational activities to business goals, identify and mitigate different types of risk, and ensure compliance with laws and regulations – from GDPR and SOX to international trade agreements. By synchronizing data across corporate governance, risk management, and compliance activities. Companies can operate more efficiently, navigate uncertainty, and act with integrity.
GRC software helps companies monitor and manage capital availability and associated risks.
Digital finance transformation and new technologies
Most companies are still in the early stages of applying digital technologies like cloud. Augmented analytics, robotic process automation (RPA). Artificial intelligence (AI), and blockchain to finance processes – but they are on the cusp of a major shift and the pressure is on.
Not only are CFOs and their teams increasingly expected to provide rapid decision support to the business, but hard lessons learned from the COVID-19 pandemic are forcing leaders to accelerate finance transformation and new technology adoption.
It’s easy to see why. The benefits of digital finance transformation – like instant intelligence, highly accurate predictive modeling, and more agile and automated processes – are the ingredients companies need to navigate change and adapt to the new normal.
AI in particular is a driving force behind finance transformation, completely revolutionizing finance analytics, automation. And every process – from financial closing activities to risk mitigation and compliance. In the coming decade, AI will optimize or transform nearly every activity in finance.
- Cloud financial management: In addition to scalability, cost-efficiency, and the ability to connect to more Big Data sources. Cloud-based ERP financial management offers secure access to the system from anywhere – which is especially important now that so many employees are working remotely. The cloud is also the gateway – and prerequisite – to new and intelligent technologies like AI, machine learning, and blockchain.
- Advanced finance analytics: Finance analytics powered by AI and machine learning can mine massive sets of structured. And unstructured data – from inside and outside the organization – in near-real time. These analytics empower finance professionals to create more accurate forecasts and plans, model future scenarios. Understand the financial impact of potential decisions, generate on-demand reports, and predict risk and opportunity. Ultimately, advanced finance analytics can be used to steer the business in the right direction and ensure long-term sustainability.
- Finance automation: Ninety percent of corporate controllers will soon be using a combination of RPA. And AI to automate everything from financial reports and closes to tax preparation and payroll. RPA bots not only automate repetitive tasks. And free up workers to focus on higher-value work – they can complete more work faster. Minimize costs and errors, optimize workflows. And orchestrate activities across human-bot teams.
- Blockchain: In finance, blockchain technology offers new levels of transparency, efficiency, and security. For example, finance teams can use blockchain to create a single, immutable ledger that’s always up-to-date and doesn’t require reconciliations. Blockchain-based smart contracts – contracts that automatically execute once predetermined conditions are met. It can also be used to automate and accelerate activities like payment processing and regulatory compliance.
Thus the article about What is a financial management system (FMS). Hopefully with this article can give your knowledge more and so much thanks